Hot Topics, Cool Solutions 19: Bonus Program Rules, And More
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Bonus Program Rules
We recently put in a bonus program to reward service techs and our sales are rising. But I'm concerned they may be out there recommending work that doesn't need to be done or worse yet lying to a customer.
My good name and how I treat people is more important to me than the money alone.
Is there any way to keep them honest?
I think it's great you put in a bonus program. Techs should have an opportunity to determine the money they make, but there needs to be rules to the game.
I created a very detailed compensation program with Ellen Rohr, a fellow consultant. Part of that program includes the "10 Golden Rules for Service Tech Eligibility in the Bonus and Spiff Program."
And, Rule One like all the other rules must be initialed to be in the game. Here's just one of the 10 Golden Rules:
___ I know that to be eligible to participate in the Bonus and Spiff Program I must have no corrective action documentation during the bonus and spiff period. A corrective action document is generated for behavior such as:
Also, I recommend you set up what I call a Mystery Shopping program. This is where you have a friend or distant relative call your shop after you rig up their equipment for something like a disconnected wire on a brand new air conditioner to see what the tech sells.
There is something I call "Ethical Sales." Ethical is having the tech find only a wire loose on a new air conditioning unit and do all testing. They should still be looking around for additional items they can recommend in an ethical way to improve comfort. What's unethical is to try to sell the customer a brand new air conditioner or parts they don't need.
Switching To Flate Rate
We recently did a breakeven analysis and switched over to flat rate pricing, but what we have to charge is frightening to the techs.
How do I get them to buy-in that this is the right price?
You're smart to have done your breakeven analysis and learn what you really need to charge for the work you do. Otherwise, there's no money to pay the salaries and bonuses that you should. Plus, there also needs to be money to provide benefits like health insurance and fund retirement plans.
The problem is your techs think you make all profit beyond their hourly rate. Let's say you now know you need to charge $175 an hour as your selling price. They think they make $25 an hour so that means you make $150 an hour profit!
And if you were them, you'd think that way too.
I was taught the very best way to get buy-in on why we have to charge what we do. It was Dan Weltman from N.J. who showed me his method.
Basically, you need to show them where this pricing comes from by having them write it on a blank legal pad one item at a time. The way he does it is that he tells them something like this before he has them write the item on the pad:
"John, we're glad to have you on board. You need to know we ask you to dress properly, cover your shoes with shoe covers, and protect the customer's home with mats. Because we hold you to a higher standard, we pay $30 an hour, which is $5 an hour more than any other shop. So, write that down.
"John, you know I take providing for your family very seriously. That's why I pay for your medical coverage. To do that I need to charge $10 an hour more, so write that down."
He goes through this whole process for all his business expenses until they total it up and for the first time they understand where the $175 per hour comes from.
Al Levi of Appleseed Business specializes, as his Web site says, in "Making Contractors' Lives Less Stressful and More Successful." Through private workshops, on-site assessments, customized operating manuals, and staff training programs, Levi delivers the benefit of the experience he gained from years of operating a large family-run HVAC and plumbing business. Learn more by visiting www.appleseedbusiness.com. You may also contact Levi by e-mail at firstname.lastname@example.org or by fax at 212-202-6275.
Publication date: 09/05/2005